Import supplier invoices into your accounts without typing them

Forward the PDF to your Invoice IA inbox: the AI extracts the data, checks that net, VAT and totals add up and suggests the account, and you review it before export. €49/month + VAT for up to 100 invoices; €99/month for up to 300.

Start Invoice IA online

€49/month + VAT for up to 100 invoices, no lock-in: cancel any month. Optional guided onboarding, €150 + VAT.

Prefer to talk it through? Message us on WhatsApp

Quarter-end without a desk buried in PDFs: invoices arrive on their own by email. No per-invoice fees and no lock-in: within your plan, your busiest month costs the same. AI does the typing. You keep the final say before anything reaches your books.
What it does

From a PDF in your inbox to an entry in your books

The whole circuit: reception, reading, validation, account coding and export, with human review exactly where it matters.

Dedicated email inbox

Your company gets its own address: forward invoices (or have suppliers send them directly) and they flow in automatically, with authorised-sender control.

AI reading, no templates

Extracts supplier, tax ID, invoice number, dates, net amounts per VAT rate, withholding, totals and line items — from any invoice, without setting up a template per supplier.

Arithmetic validation

Every invoice is checked: net + VAT − withholding = total. If it doesn't add up, it's flagged in red and never reaches your books until you review it. No month-end surprises.

Your chart of accounts, not a generic one

Upload your own chart (Excel or CSV) and account suggestions come from YOUR accounts. Correct any of them before exporting.

Editor with the PDF alongside

For invoices that need review: the original document on one side, the data on the other, and totals recalculating live as you fix them.

Export ready for your software

Download batches as Excel files in your accounting system's format, configured during onboarding. The export to Golden (GoldenSoft ERP) is verified byte for byte. If your software imports Excel or CSV, it works.

Learns your suppliers

For recurring suppliers with complex invoices we build dedicated readers that nail the line-item detail, month after month.

Everything on record

Status of every invoice (pending, reviewed, downloaded), batch history with identical re-download, and activity stats in your panel.

How it works

Four steps — only the last one is yours

1

Invoices arrive

By email to your company inbox or by uploading PDFs to the panel. Any supplier, any invoice layout.

2

AI extracts and validates

Full tax data plus automatic arithmetic checking. What adds up is ready; what doesn't is flagged for review.

3

Account suggested

From your own chart of accounts. Correct any invoice in the editor, with the PDF in view.

4

Download and import

One click generates the Excel batch in your format, ready for your accounting software. Done.

Our guarantees

Built for tax data, not for demos

Truly fixed pricing

No per-document or per-page counters: you pay the same on your busiest month.

Nothing unbalanced gets through

Arithmetic validation is mandatory: an invoice that doesn't add up never reaches your books without passing before your eyes.

Your data in Europe

PDFs and tax data on EU infrastructure, in a separate database isolated per client, outside the public reach of the website.

No lock-in

Cancel from your own panel whenever you want. Your data is kept for 30 days in case you change your mind, then permanently deleted.

Human support

Onboarding is guided: together we set up your chart of accounts, your export format and your inbox. Backed by 30 years in business software.

Re-download anytime

Exported batches stay in your history: any batch downloads again, byte-identical, if you lose it or your accountant needs it.

Pricing

Public, fixed prices. As it should be.

Both plans include everything: email inbox, AI, chart of accounts, editor, export, support and a video course so you can set it up yourself in minutes. Or add optional guided onboarding (one-time €150) at checkout if you'd rather we do it with you.

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For most SMBs

Up to 100 invoices/month

€49/month
+ VAT · no lock-in
  • Email inbox and PDF upload
  • AI extraction and arithmetic validation
  • Your own chart of accounts (Excel, CSV)
  • Export in your software's format
  • Human support and video course included
Start Invoice IA online Ask on WhatsApp

Up to 300 invoices/month

€99/month
+ VAT · no lock-in
  • Everything in the previous plan
  • Three times the monthly volume
  • For SMBs with many suppliers
  • Dedicated readers for recurring suppliers
  • Need more volume? Let's talk
Start Invoice IA online Ask on WhatsApp

Limits are soft and indicative: if you go over one month, we'll let you know and talk it through — we never cut the service or bill extras without your agreement.

FAQ

What we get asked before starting

How much does automating invoice entry cost?
From €49/month + VAT, flat rate per tier (up to 100 invoices/month; €99/month up to 300). Guided onboarding is optional (one-time €150). No per-invoice fees: you pay the same in your busiest month.
How do my invoices get into the system?
Two ways: upload PDFs from your panel, or use your dedicated email inbox — forward invoices (or have suppliers send them directly) and they flow in automatically, with authorised-sender control and rejection of unexpected mail.
What if the AI misreads an amount?
Every invoice goes through arithmetic validation (net + VAT − withholding = total). Anything that doesn't add up is flagged, and you fix it in an editor with the PDF alongside and totals recalculating live. Nothing unbalanced reaches your books unseen.
Does it work with my accounting software?
Exports are Excel files in your system's format, configured during onboarding. If your accounting software imports Excel or CSV, it works.
How does it know which account to use?
You upload your own chart of accounts (Excel or CSV) and suggestions come from your real chart. Correct any of them, and recurring suppliers get more accurate over time.
Where are my invoices stored?
On European Union infrastructure: PDFs outside the public reach of the website and data in a separate database isolated per client. Access requires your login, and if you cancel, everything is permanently deleted after a 30-day grace period.
Do I need technical skills to get started?
No. Your subscription includes a video course (in Spanish, with subtitles) covering the whole cycle in minutes: setting up your company and chart of accounts, reviewing invoices and downloading the file for your accounting software. And if you'd rather we configure it with you, guided onboarding (one-time €150) is optional.

Try it with your own invoices

Send us a handful of real invoices and we'll show you the result with your chart of accounts before you decide. No strings attached.

Chat on WhatsApp +34 965 916 165 info@aiprocessia.com
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